Austin, Texas
Posted: 22-Mar-23
Location: SAN ANTONIO, Texas
Type: Full Time
Salary: $90,000 to $95,000
Categories:
Required Education:
This is a Hybrid Role
Critical Action Items & Measurable Deliverables:
1. Responsible for all aspects of supervising, processing, and managing daily activities for accounts payable functions including but not limited to vendor relations and check disbursements for FirstDay Foundation and supported companies.
2. Prepare authorized checks for mailing and distributions by verifying the accuracy of payment authorizations within FirstDay Foundation and supported companies to include ensuring verification of proper invoice amounts, past due balances and credit memos, and exemption of sales tax.
3. Ensure timely and accurate payment of all check requests, wires, and invoices
4. Resolve and correct coding issues with appropriate personnel in a timely manner, usually withing one business day
5. Responsible for the integrity of the Accounts Payable vendor master files, including proper controls around new vendor setup and maintenance
6. Serve as the ultimate point of escalation for all past due AP, tax, invoice processing/matching, duplicate payment, and vendor dispute issues
7. Responsible for planning and design of Accounts Payable staff to accommodate new volume, changes in technology, and compliance matters
8. Evaluates, recommends, and develops agency-wide policies and procedures for the implementation of standards that represent best methods for purchasing and accounts payable while conforming to state statutes, regulations and laws governing federal grants, cooperative agreements, and federal contracts
9. Analyses, reviews, and makes recommendations in procurement and accounts payable services, policies, and procedures.
10. Ensures all federal, state, local, and department reports are prepared, maintained, and submitted timely including but not limited to1099 filing with appropriate agencies and tax related matters.
11. Manages monthly closing of AP and posting of month-end information and ensures the accuracy of financial statements including timely completion of Account Reconciliations
12. Proactively coordinate with vendors/and program directors to ensure timely receipt of vendor invoices and accrue for any expenses for service rendered/materials received for which invoices have not been received.
13. Ensure all expenses are accounted in the same month, minimize, and eliminate any out of period expenses
14. Ensure all expenses are accounted in the same month, minimize, and eliminate any out of period expenses.
15. Review AP ledger and hold daily or weekly touchpoints with the team to discuss processing metrics, past due vendor accounts/invoices, missed discounts, and recommend process improvement opportunities.
Other Responsibilities:
1. Maintain job manual for position with regular updates to describe processes when substitutions are needed.
2. Review AP ledger and hold daily or weekly touchpoints with the team to discuss processing metrics, past due vendor accounts/invoices, missed discounts, and recommend process improvement opportunities
3. Conducts periodic training workshops to other departments to promote awareness of requisition system and Pcard reporting.
4. Responsible for providing supporting documentation during desk reviews and year end audit.
5. Ability to independently prepare reports, presentations, and correspondence with minimal guidance.
Academic Requirements: Bachelor’s degree in accounting from an accredited university
Work experience: Five plus years of experience in procurement and accounts payable. Experience in non-profit environment preferred. Experience with audits, understanding of experience with complex accounting, internal controls, financials systems, financial statements, and processes. Experience with working with multiple companies and a similar size agency ($300 million plus)
